Privacy Policy – Keppler TimeRecording

1. Data Controller

Keppler.Systems. GmbH
Schömberg, Baden-Württemberg
Germany
Email: info@keppler-systems.de

2. Overview

The app "Keppler TimeRecording" (hereinafter "App") is used for mobile time tracking for employees of Keppler.Systems. GmbH and their customers. This privacy policy informs you about which personal data is collected, processed and stored when using the App.

3. What data is collected?

3.1 Login data

To use the App, login with a username and password is required. This data is used exclusively for authentication against the company server.

3.2 Time tracking data

The following data is processed as part of time tracking:

• Start and end times of working hours
• Assignment to projects/orders
• Kilometres driven (if entered)
• Activity descriptions

3.3 Technical data

The App collects the following technical information:

• Network status: The App checks whether an internet connection is available in order to synchronise data with the server. No network metadata is stored.
• Device storage: The App accesses local storage to cache data if no network connection is available.

3.4 Data not collected

The App does not collect:

• Location data (GPS)
• Contacts or address book data
• Camera or microphone data
• Advertising IDs or tracking data
• Usage statistics or analytics data

4. Purpose of data processing

The collected data is used exclusively for the following purposes:

• Recording and documenting working hours
• Assigning working hours to projects and orders
• Synchronisation with the internal ERP/MES system

5. Legal basis

Processing is based on Art. 6(1)(b) GDPR (fulfilment of a contract or employment contract) and Art. 6(1)(f) GDPR (legitimate interest in proper time recording).

6. Data transfer and storage

Time tracking data is transmitted to the company server via an encrypted connection (HTTPS). There is no transfer to third parties or to servers outside the EU.

If no internet connection is available, data is cached locally on the device and synchronised at the next opportunity.

7. Storage duration

Time tracking data is stored in accordance with statutory retention periods. Local data on the device is deleted after successful synchronisation with the server.

8. Your rights

Under the GDPR, you have the following rights:

• Access (Art. 15 GDPR): You can request information about your stored data.
• Rectification (Art. 16 GDPR): You can request the correction of inaccurate data.
• Erasure (Art. 17 GDPR): You can request the deletion of your data, provided no statutory retention obligations apply.
• Restriction (Art. 18 GDPR): You can request the restriction of processing.
• Data portability (Art. 20 GDPR): You can receive your data in a machine-readable format.
• Objection (Art. 21 GDPR): You can object to the processing.

To exercise your rights, please contact: info@keppler-systems.de

9. App permissions

10. Changes to this privacy policy

We reserve the right to adapt this privacy policy in the event of changes to the App's functionality or changed legal requirements. The current version can always be found on this page.

11. Contact

For questions about data protection in the App, please contact:
Keppler.Systems. GmbH
Email: info@keppler-systems.de